The 4 Best Printers for Small Businesses in 2024

If you need to buy a printer for your business? Then how do you choose the right printer? Choosing the right printer can enable a business to strike the perfect balance between quality, efficiency, and cost, thereby streamlining operations, increasing professionalism, and controlling operating costs.

In this post, we’ll explore four of the best printers for small businesses. Each printer offers unique features and benefits that can streamline print jobs and increase productivity.

What are the best printers for small business?

Which printer is the best for a small business with specific needs like printing volume, document types, and budget considerations? The HP OfficeJet Pro 9015e and Canon MAXIFY MB5420 excel in versatility. For exceptional color quality, especially when using Brother HL-L3270CDW toner, the Brother HL-L3270CDW stands out. Meanwhile, the Epson EcoTank ET-4760 is the top choice for long-term ink savings.

Let’s take a closer look at these four types of printers and how to choose the right one for your needs.

1.HP OfficeJet Pro 9015e

HP OfficeJet Pro 9015e is a printer produced by Hewlett-Packard Company. It was produced in 2019. It is a feature-rich, high-quality, fast, and relatively low-cost printer that is suitable for use by small and medium-sized businesses as well as households.

HP OfficeJet Pro 9015e

Key features and benefits

  • Fast printing speeds: This printer boasts impressive print speeds, allowing you to produce documents and marketing materials efficiently. Whether it’s black-and-white documents or vibrant color prints, the HP OfficeJet Pro 9015e does it with amazing speed to keep up with your demanding workflow.
  • Cost-effective: Cost-effectiveness is critical in today’s competitive business environment, and the HP OfficeJet Pro 9015e is designed to minimize operating costs without sacrificing quality. It uses ink and paper efficiently, helping small businesses save money on printing without compromising on professional results.
  • High print quality: Achieving high-quality printing is key to making a lasting impression on customers and partners. The HP OfficeJet Pro 9015e consistently delivers crisp text, vivid graphics, and lifelike colors, ensuring that your printed materials reflect the professionalism of your small business.
  • Easy to set up and use: The HP OfficeJet Pro 9015e features a user-friendly design and intuitive controls, so setup is a breeze. You can get it up and running in no time, so you can focus on core business activities without having to struggle with a complicated setup process.
  • Smart jobs and mobile printing: This printer offers convenient smart tasks that simplify repetitive tasks such as scanning to email or cloud storage. Plus, its seamless mobile printing feature lets you print from virtually anywhere with your smartphone or tablet, adding a new level of flexibility to your small business operations.

2. Brother HL-L3270CDW

Are you looking for the ideal printer for your small business? Consider the Brother HL-L3270CDW for color printing. The Brother HL-L3270CDW will print your materials and presentations in the best possible color documents. Its printing speed allows for the efficient production of high-quality color documents.

Brother HL-L3270CDW

Key Features and Benefits

  • Wireless connectivity The Brother HL-L3270CDW features seamless wireless connectivity that supports connectionless printing from a variety of devices within a network. This not only improves printing efficiency, but team members can also work on print jobs at the same time, promoting collaboration within small businesses.
  • Large paper capacity: The Brother HL-L3270CDW printer is equipped with high-capacity paper, which reduces the frequency of loading the paper tray. Sufficient paper ensures that large print jobs can be handled without monitoring or reloading paper, thus improving workflow efficiency.

3. Canon MAXIFY MB5420

Canon MAXIFY MB5420 is the choice for the best printer for small business batch printing needs. It’s able to print consistently in high volumes without sacrificing quality, and at a low cost per print, providing small businesses with cost-effective operating costs.

Canon MAXIFY MB5420

Key Features and Benefits

  • High-volume printing capability: The main feature of this printer is the ability to handle a large number of print jobs at the same time. Whether it’s batch documents, reports, or promotional materials for your business. In addition to this, you can avoid the effects of print limitations that can slow down your printing speed.
  • Low cost per print: The Canon MAXIFY MB5420 meets the operating cost needs of small businesses, as its cost-per-print meets this need, keeping offices at a high level of productivity.
  • Dual Resistant High Density (DRHD) Ink System: The Canon MAXIFY MB5420 features a Dual Resistant High Density (DRHD) ink system that resists smudge and highlighter printing. The material maintains its appearance after multiple treatments, which increases productivity for small businesses.
  • Quick First Print: This Canon printer’s Quick First Print reduces the time it takes to print prioritized document material, thereby increasing productivity.

4. Epson EcoTank ET-4760

The Epson EcoTank ET-4760 printer was produced and released in 2019. It has a unique ink system, excellent print quality, print, copy, scan, and fax capabilities, and supports wireless connectivity and mobile printing capabilities. Overall, it is a versatile printer with excellent print quality and low ink costs, suitable for users who need high-quality printing, and is cost-effective.

Epson EcoTank ET-4760

Key Features and Benefits

  • Cartridge-free printing: The Epson EcoTank ET-4760 transforms traditional printing by eliminating the need for ink cartridges. In addition, it utilizes innovative, easy-to-fill cartridges that reduce waste, enable sustainable printing, and significantly reduce costs for small businesses.
  • Extremely low cost per page: The Epson EcoTank ET-4760 is considered the best printer for small businesses because it has an extremely low cost per page and offers low-cost printed documents, making it the most cost-effective option for small businesses.
  • High-yield ink cartridges: The Epson EcoTank ET-4760 is equipped with high-yield cartridges that hold large amounts of ink, reducing the frequency of ink refills and material time. As a result, they increase small business productivity and also reduce maintenance and operating costs.
  • Automatic Document Feeder: Equipped with an automatic document feeder that automatically handles multi-page documents, this printer simplifies scanning and copying tasks, saving small businesses time and effort while promoting seamless document management.

Factors to consider

Through the introduction of the above four printers, when choosing a suitable printer, you need to comprehensively consider the functions, advantages, and factors of these printers, and then make a choice based on your specific printing needs and budget. Here are some factors to consider:

1. Print Volume: Evaluate the typical daily or weekly print volume for a small business. Determine the required print speed and paper capacity of the printer.

2. Cost Effectiveness: Consider the overall operating costs associated with each printer, including ink or toner costs, and maintenance. A cost-effective printer can have an impact on the financial sustainability of a small business.

3. Print Quality: Ensure that the printer you select will consistently deliver high-quality prints and maintain the professional image of your small business.

4. Efficiency features: Look for features that improve workflow efficiency, such as mobile printing capabilities, automatic document feeders, and intuitive user interfaces.

5. Long-term sustainability: Evaluate the environmental impact of each printer and consider sustainable options that align with small business values.


When choosing the best printer for your small business, it’s important to consider printing needs, print volume, document types, color printing needs, and the long-term cost-effectiveness and operational efficiency of the printer. Take an in-depth look at these factors and choose the printer that best suits your business needs. Visit YBToner today to shop for quality ink cartridges and toner for your printer.

Related reading: Epson vs Brother: Which is the Popular Printer Brand?

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